Job: Accounts Receivable Coordinator

GENERAL POSITION SUMMARY:
The Accounts Receivable Coordinator is responsible for generating all claims for client treatment against AHCCCS funds to various Regional Behavioral Health Authorities, Networks, and other behavioral health payers, overseeing the generation of non-AHCCCS claims, overseeing the successful electronic or paper transmission of claims, reconciling client accounts, maintaining subsidiary ledgers through the general ledger, and preparing various reports.

DUTIES & RESPONSIBILITIES:
• Copies and distributes all documents of authorization including, but not limited to, such forms as Prior Authorizations, certificates of Need, Treatment Service Plans, CIS Service Authorization forms, and Letters of Authorization.
• Ensures attendance records, charge sheets, RBHA authorization documents, and agency supporting documents are submitted correctly.
• Researches any claims not supported by authorizations, and forwards all issues requiring decisions of a clinical nature to the appropriate Agency Program Director.
• Generates claims of HCFA 1500 forms, UB 82 forms, AOC forms, and submits claims with appropriate supporting documentation (electronic and paper).
• Maintains copies of all documents leaving the agency.
• Maintains accurate records of all billings submitted to the RBHA’s and payments received by use of spreadsheets.
• Updates and revises spreadsheets as necessary to accurately reflect any and all additions, payments, and modifications.
• Re-submits any problem claim, to include alerting ADHS, AHCCCS, individual RBHA and/or other payors, including Networks, when issues affecting payment arise.
• Contacts the individual RBHA’s with regard to outstanding receivable accounts and seeks resolution to any issue obstructing payment.
• Maintains accurate subsidiary ledgers on American Fundware System.
• Reconciles general ledger balance sheet accounts for receivables, bad debt, revenues, and other related accounts.
• Provides receivables report on a weekly basis.
• Performs other duties as assigned which are consistent with the general responsibilities of the position.

REQUIRED COMPETENCIES:
 Understanding of accounting concepts, financial statements, and business transactions.
 Able to stay current in the field of Accounting.
 Must be organized and able to work in a diverse, multi-cultural environment.
 Effective written, oral and interpersonal communication skills.
 Must be organized with the ability to take direction, prioritize tasks, and multi-task.
 Must have ability to maintain confidentiality, and exhibit mature judgment and emotional stability.
 Must be proficient in Microsoft Excel and have ability to work with advanced functions.

MINIMUM QUALIFICATIONS:
 Must be 21 years of age (licensing requirement).
 High school diploma or equivalent.
 Minimum 2 year experience in an Accounting position, preferably with a non-profit organization.
 Possess a valid Arizona driver’s license and be insurable under the agency’s automobile policy.
 Must be computer literate with knowledge of Outlook and Microsoft Office programs (i.e. Word, PowerPoint, Excel).

OTHER REQUIREMENTS:
 Must be able to provide DPS fingerprint clearance.
 Must be able to meet training and agency compliance requirements for the position.

Mental Requirements
• Ability to effectively communicate in the English language.
• Ability to interact well with various levels of staff and with guests of AzCA.
• Ability to read, comprehend and interpret complex information.

Physical Requirements
• Office environment with frequent sitting, standing, writing and computer usage.
• Must be able to climb stairs, with frequent standing and moving throughout facility or in the alternative, perform these physical requirements with or without reasonable accommodations.
• Frequent to moderate physical effort (lift/carry up to 25 lbs.).
• Moderate reaching, bending, stooping, kneeling or crouching.